Routines for situations involving threats or
1. If you as an employee or student are involved in a
threatening or violent situation, notify the vice rector
immediately. If there is a life or health threatening situation,
you or your colleagues/fellow students shall immediately notify the
police. Call 112.
2. The vice rector decides if an official report shall be made
to the police.
3. Vice rector or work environment representative is responsible
for notifying the UmU head of security as soon as possible.
4. Vice rector is responsible for creating a safe situation and
taking care of victims and bystanders in the immediate emergency
situation, and that the involved parties are given an opportunity
to talk about the incident.
5. Vice rector arranges for someone to accompany the involved
person(s) home or to hospital and, if necessary, that next of kin
6. Vice rector makes sure that involved staff and/or students
are relieved of their ordinary work tasks if deemed necessary.
7. Vice rector informs UID employees and students of the
8. If a more serious incident or injury occurs, the UmU head of
security is responsible for contacting Arbetsmiljöinspektionen
9. Vice rector shall hold follow-up talks with the person(s)
involved within a week to find out if any other actions need to be
taken, for example therapeutic support.
10. UmU head of security takes the initiative to assess, and inf
necessary document, the incident.
Action plan for crises and crisis
UID shall have a good degree of crisis
preparation. All employees have a responsibility to beforehand
inform themselves of how a crisis situation should be handled
according to the UID plan in order to make the right decisions and
actions at the right time. Responsible for crisis management is the
Rector, and the operative crisis managment is carried out by the
Rector of UID is responsible for reporting
accidents and incidents to UmU head of security or crisis
management team according to instruction. Vice rector is
responsible for contacting UmU head of security or UmU crisis
management group when the own resources at UID are not enough to
handle the crisis. The contact is made directly, or through the
University internal alarm number 090-786 97 00. Head of
security/crisis managment group are responsible for assessing and
activating code yellow or code red, and if so activating the crisis
management team. This is done in dialogue with the affected
department and UmU leadership. The head of department of the
affected department will always be adjunct to the crisis managment
team if code red is activated. See UmU crisis management plan and
The Rector at UID has the overall
responsibility for crisis management, planning and leadership.
Operative responsiblitiy is given to the vice rector, who also is
responsible for reporting to the UmU head of security in issues
relating to crisis and crisis management.
1. There shall at UID always be one or more
persons in the staff with necessary and up to date knowledge of
crisis managment. This knowledge is especially important for
programme directors and course responsibles, who also shall be
given mandate from the Rector to be able to make necessary
2. If a crisis situation arises that concerns
employees, students or next of kin to these, the vice rector shall
immediately be informed.
3. The vice rector is responsible for as soon
as possible informing the adequate persons/functions at UID:
Rector, work environment representative, staff administrator and
the closest teachers/colleagues.
4. The rector/vice rector has the
responsibility to inform all employees, students, media and other
concerend parties about the situation. The rector/vice rector will,
if necessary, make statements to the media after consulting the UID
communications officer and the Faculty comms officer or UmU head of
5. Communication with employees and students
shall be carried out in the most adequate way to enable a swift
spreading of information (f.ex. before this is spread in the
media). This can be through staff meetings and/or e-mail, intranet
6. Vice rector is responsible, with support
from work environment representative and staff adminsitrator, for
following up together with involved persons or groups of
students/staff au UID, and will prior to this make contact with the
necessary support functions from central UmU resources.