Handbooks and guidelines
UID PhD programme policy and guidelines
Manual for postgraduate students at Faculty of
Science and Technology
Support for doctoral studies at Umeå
PhD student union
Faculty forms concerning doctoral
registration of completed PhD course in Ladok (more
information further down on this page)
Individual study and funding
Every doctoral student must have an individual study plan (ISP),
that follows the UID PhD goal attainment matrix. These are tools
for planning and follow-up of each doctoral student's education.
The doctoral student and the supervisors must perform a follow-up
of the ISP at least once a year. All information in the ISP must
conform to the rules in the Legal framework at
Umeå University. As of the study year 2016-17, Umeå University
uses a web-based ISP tool.
Registration and level of activity
Activity and registration for PhD
Aktivitet och registrering för doktorander
Umeå Institute of Design applies the following basic additions
beyond those set out in Regler för utbildning på forskarnivå vid
A full-time graduate student is entitled to continuous
supervision to the amount 150 hours per year (compared to the
mandatory minimum requirement of 100 clock hours per year) during
the four years of study. A part-time graduate student is entitled
to supervision for at most 8 years. For studies with a licentiate
degree as the goal, the right to supervision is 150 hours per year
over 2 years full time studies The time includes all the
supervisors' activities related to the supervision of the
Since PhD students at Umeå Institute of Design do not conduct
full-time studies, but 80% studies and 20% teaching, the amount of
supervision hours allocated to each student is 120 hours per year.
These hours are divided between the appointed supervisors,
according to the needs of the PhD student, and include supervision
meetings, reading of texts and materials, and participation in
meetings of supervisors etc.
Procedures for reporting PhD course credits in Ladok
It is always the supervisor who is responsible for reporting
credits, never the PhD student. However, the PhD student is
responsible for checking their transcript of records on a regular
basis to verify that credits are reported, and to raise any issues
with UID administration if necessary.
When the PhD student has completed a course, the supervisor (or
PhD course responsible, if the course is given at UID) fills in and
signs the form "Registration
of completed PhD course in Ladok." If the course is completed
at another institution than UID, the PhD student is responsible for
providing the supervisor with the necessary documentation and
When the supervisor has approved that the course can be registered
in Ladok, he/she submits the form + course certificate to the
administrator for PhD education.
The administrator reports the course credits in Ladok.
Dissertation credits will be reported in Ladok only after the
examination board has approved dissertation in connection to the
Salary levels: UID appendix to the UmU salary agreement
Salary level revision is done in connection to the yearly
prolongation of PhD student
employment, and follows the centrally negotiated levels in the "Doktorandtrappan". It is always the
administrator for PhD education who is responsible for reporting to
the staff administrator if a PhD student reaches a new credit based
salary level prior to the annual revision. However, the PhD student
is responsible for checking their salary statement in regard to
their credit level on a regular basis to verify that credits are
reported, and to raise any issues with UID administration if
The new salary for the PhD levels 2-4 will be paid the month after
the new level has been
reached. Retroactive payment of salary will not be applied (except
for level 4).
Level 2 is reached when the first calendar year in the
PhD programme is completed. As
"completed time", time when the PhD student has been on sick leave
or parental leave is also included.
Level 3 is reached after completed second calendar year,
or when a licentiate degree is obtained, or at when 120 credits
have been reported.
Level 4 is reached retroactively nine months from date of
the "spikning" of the dissertation. (The PhD student is responsible
for notifying the UID staff administrator about this when the
spikning has been carried out).